Calendar entries and events

The school calendar

The calendar is a shared view of all school events, visible to teachers and parents.

Creating an event

1. Open Calendar in the top bar. The page title is School Calendar.
2. Click Add to Calendar, or click a date.
3. Fill in:
   • Title -- a short name for the event.
   • Date and time -- when the event starts and ends.
   • Location -- where the event takes place (optional).
   • Description -- additional details.
   • Visibility -- school-wide or specific classrooms.

Event visibility

• School-wide events are visible to everyone at the school.
• Classroom events are only visible to teachers and parents in that classroom.

Recurring events

For events that repeat (weekly meetings, monthly gatherings):

1. When creating an event, check Repeats.
2. Under Repeat every, choose a number and a unit: days, weeks, months, or years. For example, every 2 weeks.
3. Under Until, choose the date the repeats stop. The end date is required.

Calendar feeds

Click the share icon on the calendar page.

• Your calendar is your own calendar as a link for Apple Calendar, Google Calendar or Outlook. Every parent and teacher has the same option on their calendar page.
• School calendar is the whole school's read-only feed. Copy Calendar feed URL to share it. Regenerate link replaces it; anyone using the old link needs the new one.

Managing events

• Edit an event to change its details.
• Delete an event to remove it from the calendar. Events cannot be marked as cancelled, so delete one that is called off.

Tips

• Add important dates (parent-teacher conferences, holidays, early dismissals) at the start of each term.
• Use classroom-specific events for things like field trips that only involve one group.
• Keep event descriptions brief but informative.