Staff check-ins and the current staff ratio
See how many children each checked-in staff member has in a room, and keep a log of when staff checked in and out.
How staff check in
Every staff member, you included, can check in and out from Today. On the web it is the Check In button in the Manage box. On iPhone and Android it is a card at the top of Today. Staff of a room can also use Check In or Check Out in that room's ••• menu.
The window names the rooms the staff member is assigned to and the time. An administrator with no room checks in to "your school".
Check-ins are not prompted or required by FutureNerds. Whether staff use them is your school's policy. See Checking in and out for the steps your staff follow.
Automatic check-out
Anyone still checked in is checked out at 6 PM on the school's clock. Someone who checks in after 6 PM is checked out at midnight. The log shows these as End of day.
Current Staff Ratio
Open a room. Next to Students, Teachers and Today's lessons is a fourth box, Current Staff Ratio. Only administrators see it.
- The large number is staff checked in to the room to children in the room now. 1:7 means one staff member for every seven children. A child is in the room when they are marked present or late and have not been picked up.
- Under it, in small text, is the ratio if every staff member assigned to the room checked in, for example "1:5 if everyone checks in". It shows only when some assigned staff are not checked in.
- With no staff checked in, the box says No staff checked in and how many children are in the room.
- With no children, it says No children in the room.
An administrator checked in to the school counts in a room's ratio only if they are assigned to that room. FutureNerds shows the ratio and does not judge it against your licensing rules.
Staff Check-Ins log
On the web, open Attendance and choose the Staff Check-Ins tab.
- Choose the dates. The log opens on today.
- Choose a room, or leave All rooms.
The table shows Staff member, Rooms, Checked in, Checked out, Time and How. How is Self or End of day. Someone still checked in shows Checked in in the Checked out column. Times are in the school's time zone.
Click Export CSV to download the same columns.
On iPhone and Android, open More, then Staff Check-Ins. The log is read only, with the same dates and room filter.
What parents see
Parents do not see check-ins, the ratio or the log.
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