Writing progress notes

Progress assessments

Progress assessments are structured observations focused on a child's developmental progress. They live in the same observations system as all other observation types, with the observation type set to "progress assessment."

Recording a progress assessment

1. Open the child's profile and go to the School Records tab.
2. Click New observation.
3. Set the Observation type to Progress Assessment.
4. Fill in:
   • Observation date -- when you made the observation.
   • Linked competency -- optional. Connect to a specific competency in the curriculum.
   • Description -- your detailed notes about the child's progress.
   • Strengths -- comma-separated list of strengths you observed (optional).
   • Areas for growth -- comma-separated list of areas for improvement (optional).
   • Share with parent -- toggle on if you want the parent to see this assessment (on by default).
   • Follow-up needed -- toggle on if this assessment requires follow-up action.
5. Click Save.

Quick observations vs. structured progress assessments

Both are observations, just different types:

• General observations are quick, in-the-moment notes about what a child is doing. Use them during the work cycle.
• Progress assessments are reflective, structured records. Use them during planning time or after a week of observation to summarize patterns and developmental growth.

You can filter by observation type on the School Records tab to see only progress assessments.

Who can see progress assessments

By default, progress assessments are shared with parents. Turn off the Share with parent toggle for assessments that should remain staff-only. Staff always see all observations regardless of the toggle.

Tips

• Write progress assessments weekly for each child to build a rich developmental history.
• Use the Strengths and Areas for growth fields to prepare for parent-teacher conferences.
• Flag assessments as Follow-up needed so you remember to revisit them.