Logging incident reports

Incident reports

Incident reports are internal records for documenting safety incidents, behavioral concerns, or other events that need to be on file. They are separate from observations and are not visible to parents.

Creating an incident report

1. Open the child's profile, go to Records, and choose Incident Reports.

1. Click Add incident report.
2. Fill in:
   • Incident name -- a short title (e.g., "Fall on playground", "Biting incident").
   • Description -- what happened, in detail.
   • Date and time -- when the incident occurred (defaults to now).
   • Other children involved -- if other children were part of the incident, select them from the checklist. The report is created on all selected children simultaneously.
3. Click Save.

Editing an incident report

Click an existing incident report under Records to edit the name, description, or date/time. You cannot change the list of involved children after creation.

Who can see incident reports

Only staff (administrators and teachers) can view incident reports. They appear under Records on the child's profile.

Tips

• Document incidents as soon as possible while details are fresh.
• Be factual in descriptions. Avoid subjective language.
• If the same incident involves multiple children, select all of them when creating the report so each child has the record on file.