Office hours, photos, and checklists

Classroom tabs

Your classroom has three tabs: Today, People, and Photos. Classroom Tools sit above the tabs: Plan Work Cycle, Progress Grid, Record Observation, Daily Tracking, Daily Summary, Incident Report, and Observation Sheets.

Office hours

Office hours live on Bookings, not as a fourth classroom tab.

Setting up availability:

1. Open the Bookings page (it is not in the teacher top bar). Follow a bookings link from the classroom Today tab, or from a Needs You item about a booking.
2. You land on Office Hours, with Set Office Hours Availability, Upcoming Bookings, and My Availability.
3. Click Set Office Hours Availability.
4. Set the day, time, duration (for example 30 minutes), and whether it is Single Date Only.
5. Click Create.

The Bookings page also has Classroom Observation, Field Trips, and Volunteer Opportunities. Your administrator sets the default meeting length in School Settings under Meetings and Office Hours. Parents book from Bookings in their top bar.

Managing bookings:

• Upcoming bookings and published slots are on that same Office Hours tab.
• Cancel a booking if you need to reschedule. The parent is notified.
• Calendar still shows the dated events.

Photos

The Photos tab is a gallery for your classroom. Upload photos of children working with materials, classroom setups, or special events. You can tag photos with the children pictured and the competencies they were working on, which ties into progress tracking.

• Parents can view and download photos from the child's Photos tab.
• Photos are shared with all families in the classroom.
• Your administrator controls photo visibility in School Settings under Photos and Privacy.

Checklists

Checklists help you track tasks that parents need to complete: returning permission slips, providing supplies, submitting forms. They live on the classroom Today tab, in the Checklists section (open the room with the checklists section, or follow a link that names it). Parents complete their copy on the child's Learning tab.

Creating a checklist:

1. Open your classroom on Today and go to Checklists. When the room has none, the heading is No Checklists Yet.
2. Click Create Your First Checklist (or Create Checklist once you have some). Manage and My Checklists sit next to that.
3. Fill in Name, optional Description, and Who is this checklist for? (Parents or Teachers).
4. Click Add Item for each task. Copy From Existing Checklist is there if you want to start from an old one.
5. Click Create Checklist.

Tracking completion:

From the checklist detail page, see which families have completed each item, which are pending, and the overall completion percentage.

Tips

• Offer office hours at different times to accommodate working parents.
• Keep checklists short and specific with clear due dates.
• Upload photos regularly. Parents love seeing what their children are doing.
• Review office hour bookings at the start of each week.